Preparing for Your In-Person Experience
September 26, 2025
Registration & Opening Plenary
Please note that doors will open at 8:15 AM for registration on Friday, September 26 at the Monona Terrace in Madison at 1 John Nolen Dr, Madison, WI 53703. Please plan to arrive in time to check in and get your nametag on Level 4 of Monona Terrace before heading to the Grand Terrace for the opening of the day.
We will start the In-Person Summit experience at 9:00 AM. This year we will be opening the In-Person day by gathering all attendees for welcoming remarks.
Coffee and Tea will be available, but breakfast will NOT be served so please be planful of your needs.
Directions and Parking
Additional information about Directions, Parking and Accessible Parking for the Monona Terrace- including info on accessible parking can be found here.
Parking at Monona Terrace will be limited due to ongoing construction that has removed 150 spots from the onsite ramp. We encourage all attendees to:
Arrive early to allow time to find parking
Carpool if possible
Check nearby ramps and view real-time parking availability on the City of Madison website. The closest alternate ramp is the Wilson Street Garage, a City-owned parking ramp just a short walk away.
Plan for Your In-Person Day
9:30 AM - Noon
AM Block A : 9:30 AM - 10:15 AM
AM Block B: 10:30 AM - Noon
1:00 PM - 2:30 PM
Did you miss the selections deadline? Please check to see which breakouts are still open.
Session Feedback
Capture and reflect on your experience as you move through the Summit! At the end of each break-out session, we ask that you complete a survey and let us know how the session you attended aligned with your expectations and hopes for your racial justice journey.
Community Free Time
Lunch
Noon - 1:00 PM
After the morning sessions and institutes, there will be boxed lunch options catered by Monona Terrace at the Grand Terrace.
The following box lunch options will be available:
Southwest Chicken Wrap
Turkey Club Wrap (Contains Bacon)
Smashed Chickpea Wrap with Tahini Herb Slaw (Vegan)
All Standard Box Lunches include Assorted Individual Lay's Chips and a Home Baked Cookie.
If you shared any dietary needs with us when you made selections, we have planned accordingly with the Monona Terrace Catering staff to accommodate your needs. There will also be plenty of Vegetarian Lunches available.
Community Free Time
2:30 PM - 3:15 PM
During this extended break, we invite you to engage with each other, rest, and continue engaging with the Pop-Up or the Art Co-Creation.
Happening Throughout the Day
Want to learn about what is being offered during free time? There are plenty of options to stay engaged and create purposeful breaks.
BIPOC Creators and Justice Initiatives
Noon - 4:30 PM
Art Co-Creation
8:15 AM - 4:30 PM
This year, we — the Liberation Ecosystem — are the featured Summit Artist! This piece will be on display at the heart of the in-person experience, at the Grand Terrace.
There will also be an opportunity to add to the community art collage co-creation.
Rooftop Party!
The Summit will close with a Rooftop Party at Monona Terrace, featuring Bianca Martin as Emcee, DJ Easy E, and performances by Kai Brown, and Madison’s Youth Poet Laureate, Octavia Ikard. Everyone is invited!
Accessibility
Accessibility information for the Monona Terrace can be found here. There are all-gender restrooms available on the 4th (main) floor of the Monona Terrace.
Masks and Sanitation
We invite attendees to please use their best and most cautious judgment related to the possible spread of illness. It is important to care for one another in this way, and especially to support those among us who are immunocompromised or live with someone who is. People who have recently been in spaces with possible exposure to someone with COVID-19, RSV, or other illnesses are especially encouraged to wear a high-quality mask when indoors in public.
Hand sanitation will be readily available, and we will also have masks available for you.
Chemical Sensitivities
We also ask that folks be mindful of fragrance-use as there are attendees that indicate chemical sensitivities. Although the Summit is not a fragrance free event, we ask in-person Summit attendees to limit their personal use of products that contain fragrance to a minimum (i.e perfumes, lotions, room sprays, sanitizers, etc.) as these can trigger serious health issues for people with chemical sensitivities. Here you can learn more about why engaging in this collective behavioral change matters.
For other needs and accommodation needs, please see the Help Desk.
Continuing Education Units (CEU)
Social Workers
The Summit has been approved for 11.25 Continuing Education Credits by the National Association of Social Workers, Wisconsin Chapter.
Step 1: Request a CEU
To receive credits for attending the Racial Justice Summit, please fill out the CEU Request form at the END of your Summit experience! If you are attending the Summit on both days, please complete the form at the end of the In-person Experience day on September 26th.
Step 2: Complete Post-Summit Evaluation
To obtain your CEU Certificate, you will need to complete the Post-Summit Evaluation that will be sent to ALL attendees days following the Racial Justice Summit.
Please allow time for processing. You CEU certificates will be emailed to you.
If you have any questions or concerns, please reach out to Semaj Sconiers at ssconiers@ywcamadison.org OR see us at the HELP DESK during the in-person day of the Summit!