Accessibility
ASL Interpretation
The Summit will feature American Sign Language (ASL) interpretation and captioning in English for all Virtual offerings.
Monona Terrace Community and Convention Center
The majority of in-person gatherings will be held at the Monona Terrace Community and Convention Center in Madison, WI. Accessibility information for the Monona Terrace can be found here. There are all-gender restrooms available on the 4th (main) floor of the Monona Terrace.
Please be planful of your transportation plans to the Monona Terrace as there is ongoing construction on the parking ramp and in the surrounding area that may impact travel and parking.
Chemical Sensitivities
Although the Summit is not a fragrance-free event, we ask in-person Summit attendees to limit their personal use of products that contain fragrance to a minimum (i.e perfumes, lotions, room sprays, sanitizers, etc.) as these can trigger serious health issues for people with chemical sensitivities. You can learn more about why engaging in this collective behavioral change matters here.
Health and Community Care for In-Person Experiences
We invite attendees to please use their best and most cautious judgment related to the possible spread of illness. It is important to care for one another in this way, and especially to support those among us who are immunocompromised or live with someone who is. People who have recently been in spaces with possible exposure to someone with COVID-19, RSV, or other illnesses are especially encouraged to wear a high-quality mask when indoors in public.
Hand sanitation will be readily available, and we will also have masks available for you at the help desk.
Make an Accommodation Request
You will have the opportunity to name your accessibility requests as part of the registration process. If you require any additional accommodation or service, or if you are experiencing any accessibility issues with the registration site, please email racialjustice@ywcamadison.org with your request. We kindly request advance notice if you have additional needs and are happy to support.
Policies
Payment Method
It is our preference that registrants pay with a credit card at the time of registration. If you are not able to pay with a card, additional payment options can be arranged.
Refund and Substitution Policies
The deadline for participants to cancel their registration for the 2025 Racial Justice Summit is as follows:
In order to receive a refund (minus administrative fees), we need to receive your cancellation by September 2, 2025. Any cancellations received afterwards will not be eligible for a refund.
Between September 4 and September 18, you will have the option to transfer your registration to someone else.
If you pay via credit card, you will receive a refund back to your credit card. It may take two to three days to appear on your account from the date the refund is processed.
Registrants who are unable to attend may pass their registration to someone else.
Contact
Please contact Danielle Bassing (Development Manager) at dbassing@ywcamadison.org for all requests pertaining to alternate payment methods, refunds, and substitutions for the 2025 Racial Justice Summit.
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Register at a discounted rate by gathering a group of 6 or more people to register and pay together!
As a way of easing the process of coordinating your group’s registration, you can use this fillable/printable form which has all of the information you’ll need to have on hand when you go to register and pay for your group.
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Most of the Virtual experiences of the Summit will be accessed through a platform called RingCentral. Registrants will receive all of the information needed to access RingCentral closer to the event.
Some non-keynote experiences will be hosted in Zoom. Links will be provided as needed.
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Yes. The Summit has been approved for continuing education credits by the Wisconsin Chapter of the National Association of Social Workers (NASW-WI). Social workers will have the opportunity to receive up to 11.25 continuing education credits corresponding to their specific participation in the Summit.
Please visit the CEU page to learn about the materials needed to earn the credits.
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It is important to us to have accurate information about identities, needs, and interests for each Summit participant. Our hope is that (other than for the Collective Ticket) each attendee will respond to the registration form themselves. This way, we are more likely to have accurate information, which will help us in responsively shaping the Summit experience for you.
If you are registering on behalf of someone else, it is important that the information we receive in the registration form corresponds to the person who will be attending.
Feel free to use this fillable/printable form to support you in providing accurate information on behalf of the person you are registering for. It has all of the information you’ll need to have on hand when you go to register and pay.
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The two Virtual Keynote Experiences will be recorded.
The recordings will be available for playback within the RingCentral platform shortly after they take place and till the platform closes in the evening on Friday, September 26th.
They will also be made available to Summit registrants for three months after the Summit in a password protected webpage. Access to the page will be send in a post-Summit email.
Neither Virtual Breakout Sessions on September 25, nor any of the In Person Experiences on September 26 will be recorded.